Automated Customer Communication for Order Confirmations
INTRODUCTION
To streamline outbound calling efforts and improve lead management efficiency, we implemented a tightly integrated solution between Salesforce and Five9. The primary objective was to accurately track call attempts, automatically disqualify leads after a predefined threshold, and ensure consistent data across both platforms. This helped prioritize campaigns more effectively, reduce time spent on non-viable leads, and enhance overall data integrity. The result is a more focused sales process, with a clear, synchronized view of lead activity and status.
PROBLEM
Manual Tracking
SDRs manually tracked call attempts, leading to inconsistency.
Counter Visibility
Five9 had its own attempt counter, but it wasn’t visible or reliable from within Salesforce.
Priority Storage
Campaign priority was stored as a string, making automation and numeric filtering in Five9 difficult
Audit Gap
Lack of auditability between Salesforce's intent and Five9 dialer behavior.
SOLUTION
Accurate Call Attempt Tracking
- Outbound call attempts are tracked only when triggered by real Five9 dialer activity.
- A custom mechanism ensures that only genuine Five9 calls increment the attempt counter on the Lead record.
Automatic Lead Disqualification
- Once a lead reaches 8 call attempts, it is automatically:
- Marked as "Disqualified"
- Removed from active campaign memberships
- Flagged for exclusion from future dialing in Five9
Campaign Prioritization for Dialer
- A numeric priority field is added to each campaign.
- This priority helps Five9 decide which leads to dial first based on campaign importance.
- Simplifies dialing logic across systems.
Seamless Data Sync Between Salesforce and Five9
- Key custom fields like call attempts, disqualification flags, and campaign priority are shared with Five9.
- Enables consistent lead status visibility across both platforms.
- Helps support teams diagnose and resolve data mismatches more effectively
BUSINESS OUTCOME
Accurate Tracking
Trigger increments counter only for real Five9 calls
Auto Disqualification
Leads auto-disqualified after 8 attempts
Data Sync
Sync fields ensure shared visibility
Prioritization
Numeric priority simplifies dialer logic
Lead Quality
Only viable leads remain in dialer queue
Single Source
Single source of truth for call count and status
TOOLS & TECHNOLOGIES USED
Client
Testimonials
Explore Our Success Stories
Rental
Automated Customer Communication for Order Confirmations
In an effort to streamline customer communication and reduce manual workload, our team implemented an automated email system for sending order confirmation PDFs. The goal was to ensure accuracy, brand consistency, and timely notifications, while minimizing errors in recipient details. By leveraging dynamic data from Quotes and Orders, and using standardized email templates, we achieved a fully automated solution that enhances efficiency and improves the customer experience.
Artificial Intelligence (AI)
Zing InsightBot – Acumatica Intelligent Analytics Bot
Zing InsightBot acts as an intelligent layer on top of Acumatica, converting raw ERP data into meaningful insights through secure integration, advanced analytics, and visual storytelling—empowering leadership with clarity, speed, and confidence.